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Northern Ireland Music Therapy Trust

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Privacy Policy

Privacy Policy

1. PURPOSE OF THIS NOTICE

This notice explains how NI Music Therapy Trust collects and uses personal data about you in accordance with the General Data Protection Regulation (GDPR), the Data Protection Act 2018, and other applicable UK data protection laws (“Data Protection Legislation”).

It also explains how we use cookies and similar technologies when you visit our website.

2. ABOUT US

NI Music Therapy Trust Ltd provides intellectual property and business consultancy services. Our registered office is:

Mckibbin House, Eastbank Rd, Carryduff, Belfast BT8 8BD

For the purposes of Data Protection Legislation, we are the data controller, responsible for how your personal data is used.

For any queries, please contact our Data Protection Point of Contact (see Section 14).

3. HOW WE COLLECT YOUR PERSONAL DATA

We collect personal data in the following ways:
  • When you request information or services from us
  • When you engage us as a client or supplier
  • When you contact us (email, phone, website forms, or social media)
  • When you use our website
  • From third parties and publicly available sources (e.g. Companies House)

4. THE INFORMATION WE HOLD

We may collect and process:

  • Name, address, and contact details
  • Business and professional information
  • Records of communications
  • Service and transaction details
  • Marketing preferences
  • Technical data (IP address, browser type, usage data)

5. HOW WE USE YOUR PERSONAL DATA

We use your data to:
  • Provide and manage our services
  • Meet contractual and legal obligations
  • Communicate with you
  • Improve our services and website
  • Send relevant updates or marketing (where permitted)
We rely on lawful bases including contract, legal obligation, legitimate interest, and consent.

6. DATA RETENTION

We keep personal data only as long as necessary, based on:

  • Legal requirements
  • Business needs
  • The purpose of processing

We may anonymise data for analysis and business insight.

7. DATA SHARING

We may share your data with:

  • IT and cloud providers
  • Professional advisers
  • Marketing and admin providers
  • Financial institutions

We ensure all third parties handle your data securely and only for authorised purposes.

We may also share data where required by law or during business restructuring.

8. INTERNATIONAL TRANSFERS

Where data is transferred outside the UK/EEA, we ensure appropriate safeguards such as:

9. DATA SECURITY

We use appropriate technical and organisational measures to protect your data. Access is restricted to those who need it, and all staff are bound by confidentiality.

10. YOUR RIGHTS

You have the right to:

  • Access your data
  • Correct inaccuracies
  • Request deletion
  • Object to processing
  • Restrict processing
  • Request data transfer (where applicable)

To exercise your rights, contact: accounts@ipregisterni.com

11. WITHDRAWING CONSENT

Where processing is based on consent, you may withdraw it at any time by emailing: info@nimusictherapytrust.co.uk

12. COOKIES & WEBSITE TRACKING

What are cookies?

Cookies are small text files placed on your device when you visit a website. They help websites function effectively and provide information to the site owner.

Types of cookies we use

Essential Cookies
Required for the website to function properly (e.g. security, page navigation).

Analytics Cookies
Help us understand how visitors use our website (e.g. pages visited, time spent). This allows us to improve performance and user experience.

Functionality Cookies
Remember your preferences and settings to enhance your experience.

Marketing Cookies
Used to deliver relevant content and measure the effectiveness of marketing campaigns (only used where consent is given).

Website Tracking

We may use tools such as analytics platforms (e.g. Google Analytics or similar) to collect anonymised information about:

  • Website usage
  • Traffic patterns
  • User behaviour

This data does not directly identify individuals.

Managing Cookies

You can control or disable cookies through your browser settings. Please note that disabling essential cookies may affect website functionality.

When you first visit our website, you will be asked to consent to non-essential cookies.

13. CHANGES TO THIS NOTICE

We may update this notice from time to time. Updates will be posted on our website.

Last updated: 15 August 2026

14. CONTACT US

If you have questions about this notice or your personal data, please contact:

Data Protection Point of Contact
NI Music Therapy Trust
Email: info@nimusictherapytrust.co.uk

Telephone: +442890814417

You also have the right to complain to:

Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 0303 123 1113
Website: https://ico.org.uk/make-a-complaint/